Travel Award FAQs

Q: If I apply for an award and meet the eligibility requirements am I guaranteed funding?

A: No, it is a competitive process and we cannot guarantee funding for all applicants.

Q: How long after the application deadline will it take for the Travel Awards Committee to notify successful applicants?

A: Successful applicants will be notified by mid-month (i.e. January, May, or September) of the next application cycle.

Q: How do I receive the award money if I am successful?

A: You will receive an email confirming your award. This email will provide details on how you can reimburse your expenses.

Q: Who do I contact for help with my reimbursement expenses?

A: You must first contact your department administrator, or business administrator. If they have questions they can contact Vania Loyzer loyzerv@mcmaster.ca directly.

Q: Can I apply before I travel?

A: Yes, as long as your travel occurs before the end of the application cycle.

Q: What if my travel is between application cycles? (e.g. April 30 – May 1)

A: You must apply to the earlier cycle.

Q: I am a student now but I will graduate before the end of the application cycle, can I still qualify for an award? 

A: If you are a student at the time of your travels, then you may qualify for an award. 

Q: Can I receive the award money prior to traveling?

A: No, McMaster operates on a reimbursement policy. Please refer to policy number AP-01.

Q: Are my applications viewable to members of the Travel Awards Committee?

A: Yes, but all applicants are anonymized by the Travel Awards Committee Chair(s). The EGS Travel Awards Committee takes pride in transparency and removing bias wherever/whenever possible.

Q: How many members of the Travel Awards Committee review my application?

A: A minimum of two independent reviewers are assigned per application. The Chair(s) are then required to review independent assessment, investigate conflicting feedback, and summarize their findings in preparation for the EGS Travel Awards’ Committee meeting. 

Q: Who decides if an award is given?

All applications are discussed at a closed-door Travel Awards Committee meeting, after independent review and Chair investigation/summarization. Each application is reviewed with the EGS’s Travel Awards Committee and the Committee, as a collective, vote on the award “winner(s)”. 

Q: Are awards distributed equally among engineering departments?

A: No, an applicant’s department is not taken into account in the review process. It is based on the quality of the application and the number of applications in each cycle.

Q: Are senior students given priority on funding requests? 

A: No. All students, Master or Ph.D., 1st year Ph.D. or 5th year Ph.D., are all considered equal in the application process.

Q: If I am having any issues in the application process who do I contact?

A: Please contact the Travel Awards Committee Chair(s) at egs@mcmaster.ca.

Q: I have suggestions, comments, and/or concerns about the EGS’s Travel Awards. Who do I contact?

A: If you have any suggestions, comments, or concerns please contact egs@mcmaster.ca.

Q: Is there an appeals process?

A: Appeals will be handled on a case-by-case basis, please contact the Travel Awards Committee Chair(s) at egs@mcmaster.ca.

Q: Who provides the EGS with funding for the EGS’s Travel Awards ?

A: The Faculty of Engineering has generously sponsored McMaster’s Engineering Graduate Society to grant these awards.

Q: Who oversees the EGS Travel Awards Committee?

A: The EGS President is responsible for the oversight of the EGS’s Travel Awards Committee. You may contact the EGS President at egs@mcmaster.ca.